1800BUGGIES commitment to privacy
Roxwood Downs Pty Ltd ATF P & B Jewson Family Trust ABN 27438561503 , its subsidiaries and affiliates in Australia (collectively referred to as “1800BUGGIES”, “We” or “Us”) are committed to managing personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth) and in accordance with other applicable privacy laws.
1800BUGGIES is a national organisation which offers services, including off road 4 X 4 buggy hire, trailer hire, delivery and freight services, sales of parts and vehicles and related services.
What information does 1800BUGGIES collect about you?
When you enquire about our services or when you become a client of 1800BUGGIES a record is made which includes your personal information.
The type of personal information that we collect will vary depending on the circumstances of collection and the kind of service that you request from us, but will typically include:
1800BUGGIES may collect personal information about other individuals who are not clients of 1800BUGGIES. This includes customers and members of the public who participate at events we are involved with, individual service providers and contractors to 1800BUGGIES and other individuals who interact with 1800BUGGIES on a commercial basis. The kinds of personal information we collect will depend on the capacity in which you are dealing with 1800BUGGIES. Generally, it would include your name, contact details, and information regarding our interactions and transactions with you.
If you are participating at and event or project we are involved with, we may take images or audio-visual recordings which identify you.
In limited circumstances, 1800BUGGIES may collect information which is considered sensitive information. For example, if you are injured at an event 1800BUGGIES we may collect health information about you in an emergency or otherwise with your consent.
You can always decline to give 1800BUGGIES any personal information we request, but that may mean we cannot provide you with some or all of the services you have requested. If you have any concerns about personal information we have requested, please let us know.
The way in which we handle the personal information of visitors to our websites is discussed below.
How and why does 1800BUGGIES collect and use your personal information?
1800BUGGIES collects personal information reasonably necessary to carry out our business, to assess and manage our clients' needs, and provide services including hire bookings for our buggies including trailers. We may also collect information to fulfil administrative functions associated with these services, for example billing, entering into contracts with you or third parties and managing client relationships.
The purposes for which 1800BUGGIES usually collects and uses personal information depends on the nature of your interaction with us, but may include:
1800BUGGIES generally collects personal information directly from you. We may collect and update your personal information over the phone, by email, over the internet or social media, or in person. We may also collect personal information about you from other sources, for example:
1800BUGGIES also collects and uses personal information for market research purposes and to innovate our delivery of products and services.
How does 1800BUGGIES interact with you via the internet?
You can use the settings in your browser to control how your browser deals with cookies. However, in doing so, you may be unable to access certain pages or content on our website.
www.1800BUGGIES.com.au's website may contain links to third-party websites. 1800BUGGIES is not responsible for the content or privacy practices of websites that are linked to our website.
Can you deal with 1800BUGGIES anonymously?
1800BUGGIES will provide individuals with the opportunity of remaining anonymous or using a pseudonym in their dealings with us where it is lawful and practicable (for example, when making a general enquiry). Generally, it is not practicable for 1800BUGGIES to deal with individuals anonymously or pseudonymously on an ongoing basis. If we do not collect personal information about you, you may be unable to utilise our services or participate at, events, programs or activities we manage or deliver.
How does 1800BUGGIES hold information?
1800BUGGIES stores information in paper-based files or other electronic record keeping methods in secure databases (including trusted third party storage providers based in Australia and overseas. Personal information may be collected in paper-based documents and converted to electronic form for use or storage (with the original paper-based documents either archived or securely destroyed). We take reasonable steps to protect your personal information from misuse, interference and loss and from unauthorised access, modification or disclosure.
Pty Ltd maintains physical security over paper and electronic data stores, such as through locks and security systems at our premises. We also maintain computer and network security, for example, we use firewalls (security measures for the internet) and other security systems such as user identifiers and passwords to control access to our computer systems.
Our websites do not necessarily use encryption or other technologies to ensure the secure transmission of information via the internet. Users of our websites are encouraged to exercise care in sending personal information via the internet.
We take steps to destroy or de-identify information that we no longer require.
Does 1800BUGGIES use or disclose your personal information for direct marketing?
1800BUGGIES may use or disclose your personal information for the purpose of informing you about our services, upcoming promotions, tours and events, or other opportunities that may interest you. If you do not want to receive direct marketing communications, you can opt-out at any time by contacting us using the contact details below.
If you opt-out of receiving marketing material from us, 1800BUGGIES may still contact you in relation to its ongoing relationship with you.
How does 1800BUGGIES use and disclose personal information?
The purposes for which we may use and disclose your personal information will depend on the services we are providing you. For example, if you have engaged us to deliver a service, we may disclose information about you to service providers where this is relevant to our services.
If you are a customer and hire a buggy, we may disclose your personal information to our clients and venues where this is reasonably necessary for, and relevant to, the delivery of our service. We may use images or audio-visual recordings which identify you for promotional purposes where you would reasonably expect this to occur.
1800BUGGIES disclose information to third parties we engage in order to provide our services, including contractors and service providers used for data processing, freight and postage, data analysis, customer satisfaction surveys, information technology services and support, website maintenance/development, printing, archiving, mail-outs, and market research.
Personal information may also be shared between related and affiliated companies of 1800BUGGIES located in Australia and overseas.
Third parties to whom we have disclosed your personal information may contact you directly to let you know they have collected your personal information and to give you information about their privacy policies.
1800BUGGIES will also use and disclose personal information for a range of administrative, management and operational purposes. This includes but not limited to:
Does 1800BUGGIES disclose your personal information overseas?
1800BUGGIES is a global organisation and works with clients, service providers, sponsors and commercial interests across the globe. It is likely that your personal information will be disclosed to overseas recipients.
Unless we have your consent, or an exception under the Australian Privacy Principles applies, we will only disclose your personal information to overseas recipients where we have taken reasonable steps to ensure that the overseas recipient does not breach the Australian Privacy Principles in relation to your personal information.
Entities which are related entities of 1800BUGGIES or are otherwise affiliated with 1800BUGGIES may have operations Australia wide and around the world. In circumstances where your information is disclosed to overseas recipients, those recipients are likely to be located in countries in the regions in which 1800BUGGIES and its related entities and affiliates operate.
How can you access or seek correction of your personal information?
You are entitled to access your personal information held by 1800BUGGIES on request. To request access to your personal information please contact our privacy officer using the contact details set out below.
You will not be charged for making a request to access your personal information but you may be charged for the reasonable time and expense incurred in compiling information in response to your request.
We will take reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up-to-date. You can help us to do this by letting us know if you notice errors or discrepancies in information, we hold about you and letting us know if your personal details change.
However, if you consider any personal information, we hold about you is inaccurate, out-of-date, incomplete, irrelevant or misleading you are entitled to request correction of the information. After receiving a request from you, we will take reasonable steps to correct your information.
We may decline your request to access or correct your personal information in certain circumstances in accordance with the Australian Privacy Principles. If we do refuse your request, we will provide you with a reason for our decision and, in the case of a request for correction, we will include a statement with your personal information about the requested correction.
What should you do if you have a complaint about the handling of your personal information?
You may make a complaint about privacy to the privacy officer at the contact details set out below.
The privacy officer will first consider your complaint to determine whether there are simple or immediate steps which can be taken to resolve the complaint. We will generally respond to your complaint within a week.
If your complaint requires more detailed consideration or investigation, we will acknowledge receipt of your complaint within a week and endeavour to complete our investigation into your complaint promptly. We may ask you to provide further information about your complaint and the outcome you are seeking. We will then typically gather relevant facts, locate and review relevant documents and speak with individuals involved.
In most cases, we will investigate and respond to a complaint within 30 days of receipt of the complaint. If the matter is more complex or our investigation may take longer, we will let you know.
If you are not satisfied with our response to your complaint, or you consider that 1800BUGGIES may have breached the Australian Privacy Principles or the Privacy Act, a complaint may be made to the Office of the Australian Information Commissioner. The Office of the Australian Information Commissioner can be contacted by telephone on 1300 363 992 or by using the contact details on the website www.oaic.gov.au.
How can you contact 1800BUGGIES?
The contact details for 1800BUGGIES are: firstname.lastname@example.org
1800BUGGIES privacy officer: Pip Jewson. Phone 1800284443